Wellbeing Project Coordinator - Closing date Friday 18 Nov 2022
Job Title: Wellbeing Project Coordinator
Hours per week: Part time - 14 hours per week (including Friday evenings 5pm-10pm & Saturday afternoons 2pm-5pm)
Duration: 4 months
Place of work: Soroptimist Club, Skipton
Salary: £9,081 (£24,000 FTE)
Start date: 25/11/2022
Please note, this post may be extended, subject to funding.
Project Background
Wellbeing Hub Provision in Skipton
We are seeking a highly motivated Project Coordinator to organise and deliver wellbeing sessions for members of the local community, including people living in Skipton, South Craven and surrounding villages.
Our Out of Hours Wellbeing Café is situated at the Soroptimist Club in central Skipton. This project will run for until 21st March 2023, 14 hours per week, 5 hours on Friday evenings (between 5pm and 10pm), 3 hours during the day on Saturdays (between 2pm and 5pm).
The aim of this provision is to create a safe space in our community setting, where people can drop-in and access a range of support and develop ‘community connectedness.’
Our focus is on ‘out-of-hours’ provision because it is recognised that there are less services available at these times for people to seek support.
The Café will be staffed by a Project Coordinator, volunteers and café staff, providing; 1-1 support, a confidential space, staff/volunteers offering a “listening ear”, coffee and chat, individual/group creative arts activities, board games and signposting information and opportunities.
Pioneer Projects staff will deliver creative engagement activities and we plan to offer Key Worker support on a monthly basis.
This initiative builds on the proven model of the daytime Skipton Community Wellbeing Café, and similarly, will form part of the larger Craven Mental Health Framework of local Wellbeing Cafés/Hubs partnering local/grassroots provision with creative engagement and wellbeing support and in-reach mental health services from specialist providers.
This role will involve monitoring project plans, schedules, work hours, budgets, and expenditures, organising and participating in relevant meetings, and ensuring that project deadlines are met in a timely manner.
Job Specification
The Project Coordinator will be responsible for setting up the new project for delivery, to include:
● Recruitment of volunteers specifically for this project (liaising with the SSIA Volunteer Coordinator) and cafe staff
● Publicising the project and the drop-in sessions locally and with key partner organisations
● Liaising with Pioneer Project staff to arrange training for volunteers and to help prepare for their creative engagement activities
● Setting up the project on the Compass e-Hub,
● Inputting volunteer details, client details and session information on the SSIA Lamplight database
● Conducting Risk Assessments
Once the project commences, the role will involve:
● Ensuring the project is well-supported by volunteers
● Liaising with the instructors and volunteers to ensure a smooth delivery
● Preparing rotas for staff and volunteers
● Chairing and facilitating project-related meetings, distributing minutes to the project team members and following up on important actions and decisions from meetings
● Opening up and preparing the Swadford Centre prior to each session
● Management of volunteers and cafe staff
● Ongoing recruitment and support of volunteers
● Ongoing publicity for the project via social media, traditional media and working with local partners
● Attending all project sessions
● Implementing Safeguarding measures
● Assessing and reviewing project risks and issues, and providing solutions where applicable
● Capturing stories from volunteers, staff and participants for reporting and evaluation purposes
● Monitoring attendance, inputting details of the sessions and attendees onto the Lamplight database
● Regularly reviewing progress and implementing any necessary changes
● Preparing project reports using the Lamplight database and Excel
Skills and Experience
Essential
● Ability to work effectively both independently and in a team environment
● Excellent interpersonal skills
● A willingness to be flexible, with the ability to manage priorities and to respond promptly to the requirements of the project and the organisation
● Experience of coordinating projects
● Experience of evaluating projects
● Good knowledge of safeguarding, and experience implementing safeguarding measures (especially relating to adults)
● Confident in using database systems
● Experience of strategic planning
● Good knowledge of social media
● Confident communicator
● Excellent organisational skills
● Prior experience of working with vulnerable adults
● Good knowledge of GDPR
● Ability to meet deadlines
● A willingness to undertake training and development opportunities, as appropriate
Desirable
● Experience in volunteer management
● Good working knowledge of Excel
● Experience working in the voluntary sector and community sector
Important Note
● The job description is a guide to the work that the post holder will be required to undertake. It describes a range of responsibilities commensurate with the seniority of the post.
● All roles at SSIA are subject to change from time to time. This job description will be reviewed regularly.
● This job role is subject to a 1 month probationary period. This post is currently fixed for 4 months, subject to the continuation of appropriate funding.
SSIA Vision and Values
Mission statement
With kindness and compassion, we will step into action to mobilise and connect people within Skipton and surrounding villages. We will offer safe spaces and engaging activities, which demonstrate and celebrate the diverse skills and gifts of every individual. Through collaboration and mutual respect we will become the strongest, happiest and healthiest community we can be.
Vision statement
The community of Skipton and surrounding villages, is effective, healthy and happy, where all individuals have the opportunity to flourish.
Confidentiality and GDPR
Staff and volunteers must treat all information relating to individuals connected with SSIA in strict confidence and according to current legislation and guidance including the Data Protection Act (2018), Equality Act (2010) and General Data Protection Regulations (GDPR).
As a condition of employment and in accordance with provisions of the Data Protection Act (2018), you will provide consent to the holding and processing of certain personal data provided by you, to SSIA and other parties strictly relating to the management of your employment.
If you have any queries or concerns in respect of your personal data held by SSIA, or if you have an objection to this personal data being processed by SSIA, including for the purposes set out above, you should speak in the first instance with your Line Manager. Please refer to the SSIA Data Protection Policy for further details.
Equality, Diversity and Inclusion
SSIA is committed to eliminating discrimination, promoting inclusivity and encouraging diversity amongst our staff/volunteer team and in all of our work. Our aim is that our team is fully representative of all community members and each employee or volunteer feels respected, included and free from discrimination.
Everyone in contact with SSIA and its staff and volunteers will be treated with fairness, dignity and respect, and will not be discriminated against directly or indirectly.
SSIA has a Diversity and Inclusion Policy to ensure equality and fairness and tackle unfair discrimination. It details how we will uphold these principles, the current guidance and related laws (including the Equality Act 2010) concerning the treatment of people with protected characteristics on grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.
SSIA opposes all forms of unlawful and unfair discrimination and will take all action necessary to ensure these values are upheld. Job applicants, employees, volunteers and people using our services are equally entitled to these protections.
Health and Safety
All staff and volunteers are expected to familiarise themselves and comply with SSIA’s Health and Safety Policy and take reasonable care for their own health and safety and that of others involved with the role/work.
General Requirements
All staff are required to:
● Ensure they keep up to date with relevant good practice, and are able to fulfil the requirements of this role. Staff will be supported and expected to undertake training and development activities accordingly
● Attend regular supervision and staff meetings
● Familiarise themselves with and adhere to all organisational policies and procedures
● Undertake any other duties as agreed with your Line Manager
● Work in line with the SSIA Code of Conduct and maintain good relationships within and outside of the organisation
● Have a collaborative and flexible approach to work
● Work in accordance with SSIA’s Mission, vision and values
● Represent SSIA positively with all relevant stakeholders
